Before you start

  • Welcome! It is so great that you are here and we really look forward to getting you set up with an awesome workplace wellness mission for your organization.
  • Mission set up is only available on the web via desktop/laptop computer. We do have a mobile app for iOS and Android that people can use to participate in the mission.
  • If you are wanting to set up a group mission and charge participants an entry fee then please read the article about Race Host missions here
  • If you haven't already received a proposal and pricing for our workplace wellness program, please submit an inquiry form here

Step 1 - Mission Type

To get set up go to https://www.myvirtualmission.com/start

  • Click the "Create Your Own Mission" button
  • Select "Group Mission"
  • Create a new group by entering a name and description
  • Choose a billing currency. For trial mission you will not incur any charges but are still required to set up a currency for display purposes. 
  • From the "Group Type" area, select either "Workplace Wellness - Trial Mission" or "Workplace wellness live mission"
  • Click the button at the bottom "Next: Map Setup"

Step 2: Map Setup

Here you can create the mission pathway on the map by clicking points to build your own custom route.

Important points

  • Once your map is created it can be edited at any time BUT you can only edit the map by undoing or adding points on the map. 
  • "Snap to Roads" is on by default. This means that your pathway between the points that you plot will follow the road network. You can turn Snap to Roads off if you want to go in straight lines instead. You can switch between the two options if you wish.
  • Warning! If you hit the "reset" button, your mission pathway will completely disappear. 
  • The "Undo" button removes the last point you plotted on the map. But you probably already knew that.
  • You can plot as many points on the map as you wish. 
  • Points on the map are not waypoints on the mission. They are only used to create the mission.

Plotting your path

  • Find the location on the map that you want to start from. It pays to zoom right into this location so that you get an accurate starting point. 
  • Click on the map at the point you want your mission to start from. A marker should appear labelled "B"
  • Continue to click on the map to build the pathway. Note the distance increase each time you plot a point on the map. Handy!
  • When you are happy with the mission pathway, click the "Next: Mission Information" button. You can always come back and edit the map later on if you wish.

Step 3 - Mission Information

Mission details

  • Fill in the appropriate mission information details. These details can be updated in the future if you require.

Mission timeframe

  • The mission timeframe is the length of time that your mission go for.
  • For trial mission, you can set any duration however the mission will end 7 days after it is launched.

Mission privacy

  • Set the privacy of the mission to public or private. 
  • Private missions are hidden from people who do not have the link to your mission. You can still share your mission with specific people by sending them the link to your mission and people can still search for the mission name.
  • This setting can be updated at any time.

Launching your mission

  • Please read the important information about launching the mission
  • Once you are ready to create the mission, click the "Create Mission" button. 
  • This only creates the mission, it doesn't launch it

Congrats! You have just created your mission. You will be sent to the "mission page".

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Your mission page

The mission page is the main page for your mission.

Admin tab

  • Export data logs. Useful for creating custom reports
  • Manage exercise types. Restrict which types of exercise to allow onto the mission
  • Invite participants. Information on how to invite people to join the mission
  • Auto join. Set a Mission Code to enable people who know the code to be able to automatically join th mission without your approval.

Setting up teams

If you don't want teams then you can skip this part and people can join as individuals.

You can either set up teams before you start inviting people to join or you can invite people to join and then set up teams or a combo of the two.

If you set up teams before people join then people can join straight into their team if they know what team to join. This can be helpful to cut down admin time.

Note: You can just have one giant team of people. There is no maximum or minimum number of people on a team

To set up a team:

  • Go to the "Admin" tab on the mission page
  • Click "Add new team".
  • Give the team and name and assign an image.
  • Hit save 

Do this for each team that you want to create.

Inviting people to join

Now it's time to start onboarding your participants.

For trial missions there is a maximum of 4 people on the mission.

Here is an on-boarding document that you can send to your participants. Just fill out your mission details on page 2, or you can delete that page if you wish.

Head over to the "Admin" tab on the mission page (just above the map)

From here you can enable "Auto join" which means that people who apply to join your mission will automatically be accepted into the mission. This saves you manually having to accept each person.

As a security measure you can set an "auto join code" so that only people who enter that code when they apply to join your mission will be automatically joined. People who don't enter the code will have to be manually approved by you (or declined). 

Now you are ready to start inviting people to join your mission!

  • Send people the link to your mission page
  • Each person will need to go to the mission page and click the "Join" button (Spoiler alert: It's the green button)
  • When a participant applies to join the mission, they will each be prompted to register an account with My Virtual Mission.

Launching your mission

  • When you are ready to put your mission live you need to "launch" the mission.
  • You can launch the mission from the mission page. Near the top there will be a message with a link that you can click to launch the mission. This will take you to the billing area (see below for billing information)
  • You're away! People can then start posting distances.

Billing

  • Workplace wellness live missions require payment in order to launch the mission.
  • We operate a "wallet" style billing system where you can fund your account with us and when the mission is launched, funds are deducted for your wallet by the appropriate "per person" pricing (Available form your billing page or request a proposal here).
  • The wallet can also be used for any additional people that join the mission after it has been launched. 
  • You can pre-fund your wallet at any time or you can wait until you are ready to launch your mission at which time you will be directed to fund your wallet.
  • Funding your wallet can be done on the billing page by selecting the top up amount. This will instantly create an invoice which can be paid by credit card.
  • If you are unable to pay by credit card or for amount larger than $2,000 USD then please contact your account manager to arrange a different payment method.

Video Series

Video 1 -  Workplace Wellness mission overview


Video 2 - How to set up your Workplace Wellness mission


Video 3 - Inviting people on to your Workplace Wellness mission


Video 4 - Joining the mission and team creation

Video 5 - Payment and mission launch


Video 6 - Admin functions overview





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